Steps Complete Research Paper

Co-authored by Renae Hintze


It’s a beautiful sunny day, you had a big delicious breakfast, and you show up bright-eyed and bushy-tailed for your first class of the day. Just as you’re getting comfortable in your chair, your teacher hits you with it:

A 5-page, size 12 font research paper… due in 2 weeks. 

The sky goes black, your breakfast turns to a brick in your stomach. A research paper? FIVE pages long? Why???

Maybe I’m being a little over-dramatic here. But not all of us are born gifted writers. In fact, I think it’s safe to say that most of us struggle a little or a lot with writing a research paper.

But fear not!! I can help you through it. If you follow these 11 steps I promise you will write a better essay, faster.

1. Start early

We all do it. We wait until the LAST day to start an assignment, and then something goes wrong at the LAST minute, and Woops! We get a bad grade. 

ALWAYS start your essays early. This is what I recommend. Especially since writing a research paper requires more effort than a regular paper might.

I have a 3-week timeline you can follow when writing a research paper. YES, 3 weeks!! It may sound like waaay too early to start, but it gives you enough time to:

  1. Outline and write your paper
  2. Check for errors
  3. Get pointers from your teacher on what to improve 

All of this = a better grade on your assignment. You’re already going through all the effort — why not be positive that you’ll get the best results??

2. Read the Guidelines

Ever taken a shirt out of the dryer to find it has shrunk 10 sizes too small? 

It’s because the shirt probably wasn’t meant to go in the dryer, and if you had read the tag, you’d have saved yourself one whole article of clothing!

Before you even START on writing a research paper, READ THE GUIDELINES.

  • What is your teacher looking for in your essay? 
  • Are there any specific things you need to include? 

This way, you don’t have to finish your essay only to find that it needs to be re-done!

3. Brainstorm research paper topics

Sometimes we’re assigned essays where we know exactly what we want to write about before we start.

Write an essay on my favorite place to travel?? I know where I’M going to choose!

But there are probably more times where we DON’T know exactly what we want to write about, and we may even experience writer’s block.

To overcome that writer’s block, or simply avoid it happening in the first place, we can use a skill called mind-mapping (or brainstorming) to come up with a topic that is relevant and that we’re interested in writing about!

Here’s an example of a mind-map I just did for Influential People!

By writing whatever came to my mind and connecting those thoughts, I was able to come up with quite a few influential people to write about — I could come up with EVEN MORE if I kept writing!!

See here I can choose to write about Hillary Clinton and how she may have an influence on women and women’s rights in society.

Following this method, you can determine your own research paper topics to write about in a way that’s quick and painless.

4. Write out your questions

To get the BEST research, you have to ask questions. Questions on questions on questions. The idea is that you get to the root of whatever you are talking about so you can write a quality essay on it.

Let’s say you have the question: “How do I write a research paper?” 

Can you answer this without more information?

Not so easy, right? That’s because when you “write a research paper”, you do a lot of smaller things that ADD UP to “writing a research paper”.

Break your questions down. Ask until you can’t ask anymore, or until it’s no longer relevant to your topic. This is how you can achieve quality research.

5. Do the research

It IS a research paper, after all. But you don’t want to just type all your questions into Google and pick the first source you see. Not every piece of information on the internet is true, or accurate. 

Here’s a way you can easily check your sources for credibility: Look for the who, what, and when.

WHO

  • Who is the author of the source? 
  • What are they known for? 
  • Do they have a background in the subject they wrote about? 
  • Does the author reference other sources?
  • Are those sources credible too?

WHAT

  • What does the “Main” or “Home” page of a website look like?
  • Is it professional looking? 
  • Is there an organization sponsoring the information, and do they seem legitimate
  • Do they specialize in the subject? 

WHEN

  • When was the source generated — today, last week, a month, a year ago?
  • Has there been new or additional information provided since this information was published?

Double-check all your sources this way. Because this is a research paper, your writing is meaningless without other sources to back it up.

Keep track of your credible sources!

When you find useful information from a credible source, DON’T LET IT GO. You need to save the original place you found that information from so that you can cite it in your essay, and later on in the bibliography.

You don’t want to have to go back later and dig up the information a second time just to list the source you got it from!

To help with this, you may be familiar with the option to “Bookmark” your pages online — do this for online sources.

There IS another tool you can use to keep track of your sources. It’s called Diigo, and it’s what we use at Student-Tutor to build an online database of valuable educational resources!

You can create a Diigo account and one free group for your links. Check out this video on how to use Diigo to save all your sources in one convenient location.

Now, of course there are other ways besides the Internet to get information, and there’s nothing wrong with cracking open a well-written book to enrich your essay’s content!

Ways to get information when writing a research paper

  • The Internet
  • Books
  • Newspapers
  • Magazines
  • Journals
  • Interviews

6. Create a Thesis Statement

How to write a thesis statement is something that a lot of people overlook. That’s a mistake.

The thesis statement is part of your research paper outline but deserves its own step. That’s because the thesis statement is SUPER important! It is what sets the stage for the entire essay. 

How do you write a thesis statement? 

Here’s a color-coded example: 

7. Create an outline

Once you have constructed your thesis, the rest of the outline is pretty simple. It should mimic the structure of your thesis!

Here’s a color-coded research paper outline you can follow:

8. Write your research paper

Here it is — the dreaded writing. But see how far we’ve already come? 

We already know what we’re going to write about, and where we’re going to write it. That’s a lot easier than taking a pen straight to your paper and hoping for some magical, monk-like inspiration to come, am I right?

As you write, be sure to pin-point the places where you are inserting sources. I’ll talk about in-text citations in just a moment!

Here are some basic tips for writing your essay from International Student:

  • Generally, don’t use “I/My” unless it’s a personal narrative
  • Use specific examples to support your statements
  • Vary your language — don’t use the same adjective 5 times in a row

9. Cite your sources

This goes along with the second step — make sure to check your essay guidelines and find out BEFOREHAND what kind of citation style your teacher wants you to use.

Like I promised earlier, Purdue University has a great article that provides instructions on and examples on how to cite different types of sources WITHIN your text. Reference this when you’re not sure what to do.

As a general rule of thumb, in-text citations usually go AFTER the sentence drawing from the source, but BEFORE the period of that sentence, in parentheses. If more than one sentence is referencing the same source, try to place it at the last of those sentences.

However, no matter what you cite INSIDE your writing, all the sources you use for the paper need to be included in your bibliography.

This goes on a separate page, after your main essay and may be titled “Works Cited” or “Bibliography”. (Make sure to check the guidelines, and ask your teacher!)

For this, I’m going to introduce you to an awesome, totally free citation tool called EasyBib.

Important Tip: Make sure that when you use EasyBib, you are filling in a template provided by EasyBib and NOT asking EasyBib to pull information directly from the source. EasyBib can’t always find information that is there, and your citation will be incomplete without it!

By selecting “Manual Cite”, EasyBib will provide you with a template for filling in the necessary information to create your citation.

You can then ask EasyBib to generate the source in the citation format you’ve selected. Copy and paste that source into your bibliography — easy!

10. Read your essay

Why do I need to read my essay if I wrote it? 

You’d be surprised what you’ll catch the second, third, and bazillionth time around reading your own writing! Not that you have to read THIS a bazillion times… just once or twice over will do.

I recommend that you read your essay once-through, and the second time read it aloud. Reading your essay aloud reinforces your words and makes it easier to recognize when something is phrased strangely, or if you are using a word too often.

11. Have someone else read your essay

Lastly it is always important that someone else besides you read your essay before you submit it.

Find a professional who can give you constructive feedback on how to improve your essay — this may be a tutor or a teacher. It can also be someone who specializes in the subject you are writing about.

The absolute BEST person to review your essay would be the teacher that assigned it to you.

And yes, many teachers WILL read the essay they assigned before it is due and give you pointers on how to make it better. They want you to succeed and they’re the ones grading it — I think it’s safe to say they know what they’re talking about!

Conclusion

For most of us, writing a research paper is no walk in the park. Unfortunately, it’s important that you know how to do it!

Let’s review the steps to make this process as PAINLESS as possible:

  1. Start early — 3 weeks in advance!
  2. Read the guidelines
  3. Mind map/Brainstorm research paper topics
  4. Write out your questions
  5. Do the research (Remember to keep track of your sources!)
  6. Create a Thesis Statement
  7. Create an outline
  8. Write your essay
  9. Cite your sources (In-text and in your bibliography)
  10. Read your essay (twice and once aloud!)
  11. Have someone ELSE read your essay — try your teacher first.

Do you have experience writing a research paper? What process did you use, and was it effective? Tell us about it in the comments below!

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Hello! My name is Todd. I help students eliminate academic stress, boost confidence, and reach their wildest dreams through college tips and digital age knowledge they are not teaching in school. I am a former tutor for seven years, $85,000 scholarship recipient, Huffington Post contributor, lead SAT & ACT course developer, and have worked with thousands of students and parents to ensure a brighter future for the next generation. Currently, I am traveling across America delivering presentations, rock climbing, adventuring, and helping inspire the leaders of tomorrow. Let's become friends! Follow my journey via my YouTube Vlog for inspirational value added tips!

Article reproduced with permission from Beth A. Fischer and Michael J. Zigmond, Survival Skills and Ethics Program, University of Pittsburgh

THE PROCESS OF MOVING FROM IDEA to published manuscript can be a daunting one. Here we break that process into a series of steps designed make this essential task more manageable. Our list has been modified and expanded from a list provided by the Council of Biological Editors, 1968. If 20 steps are too many to manage, focus on the 13 steps that we have marked with an asterisk (*) – these cannot be skipped!

1. Determine the authors. When designing a research project, we recommend preparing an initial list and order of authors. Such a list authors should be based on established guidelines and should make explicit the estimated contribution of each individual to the project. We recommend that every research group establish and make known to its members the criteria for authorship on papers resulting from the work to be conducted. In so doing, the group may wish to make use of existing guidelines; see our essay on “Components of a Research Article.” 

A list of authors will ensure that all individuals to be involved in the project understand at the outset whether or not they can expect to be an author and, if so, what their contribution is to be. It should be viewed as a tentative list, as the final version should reflect actual contributions to the work. (Also, there may be more than one list as it might be anticipated that more than one paper will derive from a given project.)

2. Start writing before the experiments are complete. Start writing while you are still doing the experiments. Writing often evokes new ideas: you may
realize that there are additional experiments to run or additional controls that you need to add. If you wait until you are done in the lab, have dismantled the equipment, and possibly moved on to another position, you will not have the opportunity to test these ideas.

3. Decide it is time to publish. It is time to publish when your findings represent a complete story (or at least a complete chapter), one that will make a significant contribution to the scientific literature. Simply collecting a given amount of data is not adequate.

4.Draft a title & abstract. Drafting a working title and an abstract helps define the contents of the paper, identifying which experiments you will publish in this paper, and which studies you will save for inclusion in another paper. (See our Components of a Research Article on the preparation of these two items.) 

*5. (Re)examine the list of authors. When you have now determined which experiments will be included in this paper you must select the authors and the order in which they will appear. If you have followed our advice to this point, you already have such a list. Reevaluate it based on the contributions that were made to those experiments and the additional contributions that will be made through the preparation of the manuscript. If a list already exists, make adjustments to ensure compliance with your guidelines. Of course, any changes should be done with caution and tact.

6. Determine the basic format. There are three basic formats for peer-reviewed research articles:

Full-length research articles: These articles contain a comprehensive investigation of the subject matter and are viewed as the standard format. It uses the “IMRAD” format: Introduction, Methods, Results and Discussion. (See “Components of a Research Article.”) 

Short (or brief) communications: While not as comprehensive in scope as full-length research articles, these papers also make a significant contribution to the literature. Their length will be set by the journal but is usually 3500 words or less and will contain up to 2 tables and figures.
Unlike full papers, methods, results, and discussions may be combined into a single section.

Rapid communications: These articles quickly disseminate particularly “hot” findings, usually in a brief communication format. Articles that have immediate implications for public health would be appropriate for such a format, as might findings in a highly competitive and quickly moving field.

7. Select the journal. There are several factors to consider when choosing a journal. It is unlikely that one journal will have all the features you are looking for, so you may have to compromise. However, there is one essential feature you should not compromise on – manuscripts must be peer reviewed for publication if they are to be considered research articles.

Language: English has become the dominant form for international scientific communication. Thus, if you are interested in communicating your results widely to the international scientific community, then it is essential to publish in English. If, on the other hand, you wish to communicate to a more localized community (e.g., physicians in a particular geographical area), you might chose a journal that permits another language.

Focus: What type of research does the journal publish? Is its focus broad or narrow? Which disciplines are represented? What is the journal’s
orientation – for example, is it clinical or basic, theoretical or applied?

Indexing: Is the journal indexed in the major electronic databases such as Medline, Biological Abstracts, Chemical Abstracts, or Current Contents?

Availability: Is the journal broadly available? Is there an online version of the journal? Are papers provided in PDF format?

Reputation: Although it can be rather subjective, there are several ways to gauge the reputation of a journal. Ask colleagues which journals they respect. Look at recent articles and judge their importance. Check the members of the editorial board and determine if they are leaders in their fields. Determine the journal’s impact factor (an annual measure of the extent to which articles in a given journal are cited. How selective is the journal in accepting papers for publication? Note, however, these ratings can be artificially inflated in journals that publish review articles, which tend to be cited more than research articles. See www.isinet.com). Try to find out the acceptance rate of the journal.

Format: Do you like the appearance of published articles – the format, typeface, and style used in citing references? If relevant, does the journal publish short and/or rapid communications?

Figures: Do figures published in the journal have the resolution that you need? Time to Print: Using the “date submitted” and a “date accepted” that are published on the article, along with the date of the issue, you can estimate the length of the review process as well as the time from acceptance to publication in print.

Charges: Some journals bill the author for page charges, a cost per final printed page. Most journals have a separate charge for color plates. This may be as much as $1000 per color plate. Many journals will waive page charges if this presents a financial hardship for the author; color plate charges are less-readily waived and would at least require evidence that the color is essential to the presentation of the data (e.g., to show a double-labeled cell).

Once you decide on a journal, obtain and read that journal’s instructions to authors. This document describes the format for your article and provides information on how to submit your manuscript. You can usually obtain a copy of the journal’s instructions to authors on its Web site or in the first
issue of a new volume.

8. Stock the sections of your paper. As you think about your paper, store relevant material in folders marked Introduction, Methods, Results, and Discussion. This will save time and avoid frustration when the writing begins. Stored items might include figures, references, and ideas.

*9. Construct the tables, figures, and legends. Yes, create figures and tables before the writing begins! The entire paper should be organized around the data you will present. By preparing the tables and figures (and their legends and appropriate statistical analyses), you will be certain of your results before you worry too much about their interpretation. You also may be able to determine if you have all the data you need. Note: except under unusual circumstance, you may not include any data that you have already published. (See “Components of a Research Paper.”)

*10. Outline the paper. An outline is like a road map. An outline details how you will get from here to there, and helps ensure that you take the most
direct and logical route. Do not start writing without it! If you have coauthors, you may wish to get feedback from them before you proceed to the actual writing phase. And if you have “stocked” your sections (Step 8), those files should be useful here and in the writing that follows.

*11. Write the first draft. Write the first draft of the entire manuscript. If you are writing with coauthors, you may wish to assign different aspects of the manuscript to different authors. This can save time, allow more individuals to feel that are making substantive contributions to the writing process, and ensure the best use of expertise. However, it also can lead to a mixture of styles. Thus, if you take this approach, be certain that the final product is carefully edited to provide a single voice. “Components of a Research Article” discusses what goes into each section of the manuscript. For a more extensive presentation of this and many other aspects of preparing a paper, see Day (1998). At this point, do not worry about it being intelligible. That comes later.

Some people recommend that you begin your writing with the Introduction and continue through in order each section of the paper. This can help ensure flow. However, others suggest that you start wherever you wish – anything to get rid of that blank screen or piece of paper. Whatever your approach, heed the advice of Charles Sides (1991): “If you try to write and edit at the same time, you will do neither well.” And because editing is often a lot easier than writing, push through this step as quickly as possible. If you are taking much more than two full days, you have probably paused to edit!

*12. Revise the manuscript. This step involves three major tasks, each to be carried out in the order given:

Make major alterations: Fill in gaps, correct flaws in logic, restructure the document to present the material in the most logical order.

Polish the style: Refine the text, then correct grammar and spelling.

Format the document: Make your manuscript attractive and easy to read. It is important to do the tasks in the stated order. Otherwise, you may
find yourself spending a lot of time revising material that you later delete.

*13. Check the references. Ensure that the citations are correct and complete. Do one last literature search to make certain that you are up to date. (See “Components of Research Article” on the matter of reference selection.)

*14. Write the final title and abstract. Many changes are made during the editing process. Make certain that your title and abstract match the final version of your article.

*15. Reread the journal's Instructions to Authors. Review the details of how the manuscript is to be formatted and submitted. Revise where necessary.

*16. Prepare the final illustrations. Ensure that your tables, figures, and figure legends are complete, clear, self-contained, and in the format required by the journal. Do not allow any chance for misunderstanding.

*17. Get feedback on your manuscript and then revise your manuscript again. Getting feedback is one of the most important things that you can do to improve your article. First, be sure your co-authors have had a chance to read and comment on the draft. Then, when it is ready, give the manuscript to some colleagues. Indicate when you would like to receive their comments, and what levels of information you would like (e.g., comments on the science, logic, language, and/or style). After you get their comments, revise your manuscript to address their concerns.

Do not submit your manuscript until you feel it is ready for publication. Once it is accepted, further changes in your manuscript will be difficult and may also be costly.

*18. Submit the manuscript to the editor. Follow the Instructions to Authors to determine what items you need to submit, how to submit them, and to whom you should send them. Note that some journals permit (or even require) a “pre-review,”i.e., a letter indicating the content of the article so that the editors can determine whether they will accept the manuscript for a full review. At this point you may wish to list possible reviewers (or individuals to be avoided). If necessary, contact the editor to be sure that the manuscript was received. And if after a month you have not received a response concerning the acceptability of your manuscript for publication you may wish to contact the editor about this, too.

*19. Deal with reviewers' comments. Most manuscripts are not accepted on the first submission. However, you may well be invited to resubmit a revised manuscript. If you choose to do so, you will need to respond to the reviewer comments. Do this with tact. Answer every concern of the reviewers, and indicate where the corresponding changes were made in the manuscript if they were, indeed, made. You do not need to make all of the changes that the reviewer recommended, but you do need to provide a convincing rationale for any changes that you did not make. When you resubmit the manuscript, indicate in your cover letter that this is a revised version. An alternative is to submit the manuscript to another journal. However, if you do so, it may still be best to take the reviewer comments into consideration. Even if you feel that the reviewers have misunderstood something in your paper, others might do the same. Of course, if you submit to another journal you probably will need to modify the format. And please note: You may not submit your manuscript to more than one journal at a time!

*20. Check the proofs. Once the manuscript is accepted and prepared for print, the publisher will send the corresponding author page proofs of the article. This may be accompanied by a list of queries, such as missing information regarding a reference. The proofs may be sent via e-mail or as hard copy. If there is a chance that you will be away when the proofs arrive, have a plan for making certain that they are received and you are notified. You may only have 24–48 hr to return the proofs. Carefully correct any typos and factual errors. And read the manuscript for clarity – this is your last chance! 

However, try to limit changes to editorial queries plus minor modifications. If you think anything more major is required, you must first get permission from the journal editor and be prepared for additional costs and publication delays.

20+. Celebrate! As Robert Day says in How to Write and Publish a Scientific Paper (1998), “The goal of scientific research is publication…. A scientific experiment, no matter how spectacular the results, is not complete until the results are published.” Your experiment – at least one phase of it – is now complete. Enjoy the moment!

Selected Bibliography

For a more complete set of references on writing, see the web site (www.survival.pitt.edu).

Council of Biology Editors, Committee on Graduate Training in Scientific Writing (1968) Scientific Writing for Graduate Students: A Manual on the Teaching of Scientific Writing. New York: Rockefeller University Press. (This was subsequently revised, see Woodford below.)

Day, R.A.(1998) How to Write and Publish a Scientific Paper, 5th Edition. Phoenix: Oryx Press. Fischer, B.A., Zigmond, M.J.(2004) Components of a Research Article. www.survival.pitt.edu.

Institute for Scientific Information. www.isinet.com Sides, C.(1991) How to Write and Present Technical Information. USA: Oryx Press.

Woodford, F.P.(1999) How to Teach Scientific Communication. Reston, VA: Council of Biology Editors.

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